QuickBooks, FinMAP, MEdoc, 1C
Viktoria Kovalchuk
Financial Manager
Kyiv/Warsaw
Summary
Detail-oriented and proactive financial manager and accountant with over 10 years of experience in financial and accounting management across diverse sectors, including EdTech, leasing, and insurance. Skilled in budgeting, tax optimization, and financial reporting, with a strong focus on process efficiency and compliance. Proficient in using leading financial tools and software (QuickBooks, 1C, FinMAP) and experienced in coordinating with international partners and CPAs to meet complex regulatory requirements. I've successfully developed strategies minimizing liabilities for entities across Ukraine and the USA. Demonstrated ability to lead financial management with a focus on strategic growth and efficiency.
Overview
16
16
years of professional experience
3
3
Languages
Work History
Chief Financial Manager & Accountant
SmartExpert
05.2018 - 10.2024
- Accounting and full financial management for 2 LLCs with simplified taxation regimes and 10 sole proprietorships in Ukraine; legal entity in Estonia and the USA.
- Collaborated with tax professionals to ensure accurate and timely filing of all required documents, minimizing the risk of costly penalties or audits.
- Enhanced financial reporting accuracy through regular audits and reconciliations, leading to improved decision-making capabilities.
- Prepared comprehensive financial statements for executive review, aiding in effective decision-making processes regarding growth opportunities and resource allocation.
- Analyzed budgets, financial reports and projections for accurate reporting of financial standing, enhancing accuracy in monthly budget forecasts by 15%.
- Developed and maintained financial models for forecasting, enabling more accurate predictions of future revenue and expenses.
- Conducted plan-fact analysis and controlled company expenditures, identifying cost-saving opportunities to improve financial efficiency.
- Developed and optimized tax strategies for Ukrainian and American entities, ensuring regulatory compliance and minimizing liabilities.
- Drafted and managed contracts with clients, incorporated client revisions, and coordinated with legal teams for comprehensive reviews.
- Legal support of business for all entities.
- Payroll and bonuses
- Investor engagement and Due Diligence pass
Accountant
Private Entrepreneurs
03.2016 - 09.2021
- Handled day-to-day accounting processes to drive financial accuracy.
- Accounting of rental payments, control over timely payment
- Invoicing, acts to tenants
- Preparation of reports for the manager of the Rent Department
- Reconciliation of payments
- Work in the tax payer's office
- Tax payment control
- Submission of tax reporting
- Gathered financial information, prepared documents, and closed books.
Chief Treasurer
Kyiv Treasury
09.2010 - 10.2011
- Receipt of monthly, quarterly, and annual reports from budget institutions served by this department of the Central Treasury
- Compilation of reports and submission to the head of the department
- Document archiving
Chief Accountant
Oranta Sich, Insurance Company, Branch
02.2009 - 08.2010
- Accounting and tax records of the branch of the insurance company
- Preparation and submission of monthly, quarterly and annual reports to the Head Office, the Tax Office, the State Branch for insurance supervision
- Accounting of insurance and reinsurance contracts
- Payroll and payment of taxes
- Prepared accounts for industry audits and supported audit process.
- Maintained accurate financial records by overseeing general ledger reconciliation efforts on a monthly basis.
- Recovering accounting process from start.
Education
Master of Management - Insurance And Risk Management
Kyiv National Economic University
Kyiv02-2010
Master of Finance - Banking And Finance
Zaporizhzhya National Technical University
Zaporizhzhya06-2009
Skills
Advanced financial analysis
Budgeting and financial management
Quantitative and qualitative analysis
Highly detail-oriented
Financial reporting and analysis
Costing and integration planning
Budgeting expertise
Exceptionally organized
Acquisition due diligence
Quickbooks
Tax planning
Problem-solving abilities
Software
Fondy, WayforPay, Payoneer, PayPal, Stripe;
BofA, Chase, Wise; Privatbank, Monobank, Reiffeizenbank
Timeline
Chief Financial Manager & Accountant
SmartExpert
05.2018 - 10.2024
Accountant
Private Entrepreneurs
03.2016 - 09.2021
Chief Treasurer
Kyiv Treasury
09.2010 - 10.2011
Chief Accountant
Oranta Sich, Insurance Company, Branch
02.2009 - 08.2010
Master of Management - Insurance And Risk Management
Kyiv National Economic University
Master of Finance - Banking And Finance
Zaporizhzhya National Technical University