Sıla Karadogan

SABANCI HOLDING

• Provided executive-level support to Board Member, managing complex schedules, high-level correspondence, and cross-institutional coordination.
• Coordinated with Sabancı University, Sabancı Foundation, and external stakeholders to align strategic initiatives, events, and communications.
• Oversaw planning and logistics of international and domestic travel itineraries, high-profile events, and board-level meetings.
• Managed confidential documentation, financial reporting support, and expense tracking with precision and discretion.
• Acted as liaison between family office executives, corporate entities, and cultural/academic institutions.
• Orchestrated high-profile award ceremonies and cultural events, managing end-to-end logistics, protocol, and guest relations for distinguished leaders, academics, and international stakeholders.
• Coordinated Sakıp Sabancı Sports and Research Awards and other flagship ceremonies, ensuring seamless execution, media visibility, and alignment with the institution’s prestigious legacy.
• Managed media relations and public communications on behalf of Board Members, ensuring consistent messaging and positive institutional representation across press and digital platforms.
• Liaised with top-tier media outlets, PR agencies, and cultural partners to enhance visibility of board initiatives and high-profile events.
• Coordinated press coverage and communication strategies for executive appearances, award ceremonies, and corporate events.

Gate 27 (Art Residency Program)

• Supported the Director in curating international artist residency programs, fostering cultural and interdisciplinary exchange.
• Coordinated collaborations between artists, academics, and institutions, ensuring smooth project execution and alignment with Gate 27’s vision.
• Managed event planning, guest relations, and communication strategies to enhance Gate 27’s visibility and impact.
• Contributed to content development, partnership outreach, and documentation of residency outcomes.
• Assisted in aligning Gate 27 activities with Sabancı family’s broader philanthropic and cultural initiatives.

• Provided comprehensive calendar management for the CEO of Hepsiburada Financial Services Group & GM of HepsiPay; prioritized inquiries, resolved scheduling conflicts, and made proactive recommendations to ensure seamless day-to-day operations.
• Scheduled and coordinated high-level meetings, prepared agendas, developed and distributed presentation materials, and accurately recorded meeting minutes.
• Collected and organized information for executive meetings with internal teams and external stakeholders; maintained up-to-date contact lists; arranged complex travel itineraries; and processed expense and mileage reports.
• Collaborated with executive assistants across business units to ensure executives were well-informed of organizational priorities, cross-functional updates, and upcoming events.
• Oversaw all administrative affairs in alignment with executive requirements, including vendor coordination and office management responsibilities.
• Managed procurement of office supplies and materials, ensuring efficient workplace operations.
• Supported executive-level and organizational events by coordinating logistics, guest relations, and on-site execution.
• Handled special projects and additional responsibilities as assigned, contributing to the overall success of the organization.

• Assist CEO with managing the budget for the department, including preparing and processing invoices and expense reports.
• Providing administrative support to CEO, including extensive scheduling of appointments, speaking engagements, and media appearances.
• Provide meeting prep for CEO including agendas, talking points, data specs, and bios
• -Drafting, producing, and proofreading business correspondence for CEO
• Assists with client inquiries, contacts Facilities Management staff, and handles special projects as necessary
• Monitors and distributes monthly American Express statements to all Managers and ensures they provide expense information for CEO review
• Assists in coordinating the agenda of senior management team meetings and off-sites
• Assist the CEO in managing business and personal activities, including calendaring, meeting/event planning, travel logistics and expense management
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work
• Manage team rosters, and support various employee management procedures, such as performance management
• Responsible for office initiative work, working with vendors/property management and other office manager type duties

• Assisting with day to day operations of the HR functions and duties.

• Providing clerical and administrative support to Human Resources Vice President and other 5 VPs.

• Managing email, phone, and meeting schedule correspondence at the executive level.

• Managing the corporate travel program - arranging and finalizing travel itineraries in coordination with travel agent and finance team; identifying efficiencies through reporting.

• Compiling and updating employee records (hard and soft copies)

• Processing documentation and preparing reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc).

• Coordinating HR and Finance projects (meetings, training, surveys etc) and take minutes

• Dealing with employee requests regarding human resources issues, rules, and regulations

• Coordinating communication with candidates and scheduling interviews

• Communicating with public services when necessary

• Handling complaints and grievance procedures

• Conducting initial orientation to newly hired employees

• Greeting visitors, answer main phone line, and direct as necessary.

• Maintaining office happiness - ordering office supplies, and maintaining office cleanliness by arranging repairs and updates + social events.

• Organize documents to include filing, mailing and scanning.

• Manage office resources and liaise with building management regarding all tenant issues.

• Organising engagement activities, dinners, new year party, happy hours and special days.

•Providing Administrative Support to CEO, CFO and General Counsel ranging from extensive calendaring (work and personal), meeting schedules, maintaining accurate contacts database.

•Monitoring and responding as appropriate to CEO’s incoming correspondence including voicemail, email, and flag important and urgent items for CEO’s attention.

•Tracking action items and deliverables for the CEO.

•Assisting with internal and external meeting preparations (i.e., draft agendas, PowerPoint, catering).

•Reviewing and submitting expense reports for CEO and Board Members, verifying all receipts are within corporate guidelines, and obtaining approvals.

•Drafting and/or editing communications to ensure accuracy of content, spelling, and grammar.

•Responsible for the coordination, minutes taking, and tracking of action items on behalf of the CEO, CFO and General Counsel.

•Supporting CEO’s and CFO’s work with the Board of Directors, Chairman, and Committee Chairpersons.

•Gather materials for upcoming Board and Committee meetings (both Compensation and Audit Committees).

•Responsible for creating Board and Committee binders. Coordinating meeting activities with Chair of the Board.

•Preparing formal meeting Minutes working with the General Counsel, maintain official Minutes records for Board and Committee meetings, and maintain central file of Board of Directors and other corporate documents.

•Managing all board members' travel itinerraies.

• Planning production for the bakery that I own.
• Requisitions supplies and equipment.
• Ensuring that all pastry production equipment is functioning properly and preventative maintenance is properly scheduled as well as routine maintenance and repairs are carried out efficiently.
• Planning daily menu as directed plan production for the bakery or special customer requirements.
• Requisitioning supplies and equipment.

•Completing a broad variety of administrative tasks for the two CFOs to include managing an extremely active calendar of appointments, keeping the leadership team well informed of upcoming commitments and responsibilities with follow up as needed. Completion of expense reports, preparing various documents including letters, memos, reports, proposals, meeting minutes, PowerPoint presentations, agendas, and arranging travel plans and itineraries.

•Planning, coordinating the schedules are followed and communicated when needed.

•Answering and screening phone calls. Managing agendas.

•Preparing and briefs VPs for meetings and presentations by coordinating with agency staff on needed research and audio or video equipment as needed.

•Facilitating Board meeting processes by communicating with Board Members and preparing needed documents and meeting minutes.

•Performing all other duties as assigned. Completing a broad variety of administrative tasks for the CFOs to include managing an extremely active calendar of appointments, keeping the leadership team well informed of upcoming commitments and responsibilities with follow up as needed. Completion of expense reports, preparing various documents including letters, memos, reports, proposals, meeting minutes, PowerPoint presentations, agendas, and arranging travel plans and itineraries.

• Executed and followed up on delegated projects and initiatives, preparing presentations, briefing materials, and distributing documents to staff and stakeholders.
  
  Managed CEO’s calendar in close coordination with the Chief of Staff, resolving conflicts and anticipating scheduling needs.
  
  Balanced competing priorities and adapted quickly to last-minute changes, ensuring seamless daily operations.
  
  Served as primary point of contact and trusted resource for the CEO, providing support during business hours and off-hours as required.
  
  Coordinated complex domestic and international travel logistics (notably to Dubai and France), including flight itineraries, accommodations, and ground transportation tailored to personal preferences.
  
  Accompanied CEO to meetings and international trips, ensuring smooth execution of schedules and follow-up actions.
  
  Developed and maintained templates for agendas, meeting notes, and internal communications.
  
  Managed gifting strategy for internal and external stakeholders, ensuring timely and thoughtful delivery for business and personal occasions.
  
  Coordinated reservations, dining arrangements, and personal appointments.
  
  Oversaw logistics for personal events, appearances, and activities, ensuring flawless execution.
  
  Administered business and personal financial matters, including expense reporting, invoice processing, bill payments (medical, household, taxes), and insurance reimbursements.
  
  Supported general office operations, including visitor reception, mail management, and meeting room preparation with technical setup.
  
  Contributed to business development by identifying new clients and distributors, sending product information and samples, and supporting international trade processes.