Sezgi Sahilli Seyyah

Data Quality management and System Integrity

· Ensured the accuracy of information in corporate systems, aligning system data with real-time operations and on-the-ground realities.

· Performed necessary amendments and updates to maintain data integrity and support informed decision-making.

· Played a key role in maintaining reliable and up-to-date records, contributing to the overall transparency and efficiency of operations.

Logistics and Supply Chain Management

· Tracked and captured physical movements of food products within the corporate system (WFP, LESS) by utilizing a chain of electronic documents.

· Ensured accurate documentation and alignment between goods receipt and CPO, and effectively implemented stock movements by creating STO, OBD-GI, Shipment, and IBD-GR.

· Maintained transparency and accountability in supply chain processes through precise system updates.

Coordination and Communication in Logistics Operations

· Coordinated and informed all stakeholders, including suppliers, superintendents, transporters, and recipients, regarding the planned loading and dispatch dates.

· Ensured timely execution of the weekly dispatch plan by facilitating smooth communication and collaboration among all involved service providers.

· Monitored logistics operations to align with the schedule and guarantee effective implementation of dispatch plans.

Issue Resolution and Escalation in Operations

· Took proactive actions to address and resolve operational issues, ensuring minimal disruption to workflows.

· Escalated critical issues to the supervisor when necessary, enabling timely decision-making and problem-solving.

· Maintained operational efficiency by effectively managing and mitigating challenges in real-time.

Daily Operational Planning for Cross-Border Logistics

· Conducted daily planning and scheduling of loading operations for Syria cross-border activities using the WFP corporate system (LESS).

· Ensured the efficient allocation of resources and smooth execution of logistics processes to meet operational demands.

· Contributed to the successful management of cross-border operations by coordinating logistics workflows and timelines.

Warehouse Management Support and Logistics Coordination

· Provided comprehensive support to warehouse management by creating stock reports, delivery plans, sales orders, delivery notes, and waybills, ensuring smooth logistics operations.

· Prepared work orders for essential warehouse operations, including sieving and fumigation, within WFP warehouses.

· Accompanied transporter visits alongside the WFP contracting team, conducted assessments, and participated in the organization and delivery of training for shortlisted transporters.

• Prepared vouchers, invoices, account statements, reports, and other financial records, ensuring accuracy and completeness.
• Computerized, classified, recorded, verified, and maintained numerical data to support precise financial record-keeping.
• Filed documents and managed accounting records by copying and organizing files.
• Ensured compliance with tax declarations and financial regulations.
• Coordinated with relevant institutions to complete insurance transactions for clients, handling necessary system-related tasks.

· Procurement and Supply Management

· Assist in the procurement of supplies, including kitchen items, medical materials, and office stationery, ensuring cost-effectiveness and timely acquisition.

· Coordinate with vendors and suppliers to obtain quotations and place orders.

· Monitor and manage inventory levels, ensuring adequate stock and timely replenishment.

· Inventory Control

· Conduct regular stock checks and audits to ensure accuracy of inventory records.

· Inspect incoming products for quality, defects, and damages, and handle returns or replacements as needed.

· Maintain accurate inventory records, including stock reports and stock cards.

· Documentation and Reporting

· Record all procurement and logistics transactions, maintaining comprehensive electronic and hard copy files.

· Prepare and submit monthly procurement plans and reports to management.

· Ensure all documentation is accurate, complete, and compliant with organizational policies.

· Organizing and Following Up on Supplier Contracts: Managed and reviewed contracts with suppliers, ensuring compliance and timely execution.

· Prepared Documentation for Goods:Prepared necessary documentation by monitoring the status of purchased goods from delivery to destination, ensuring timely delivery to relevant personnel.

· Preparing Bank Orders: Created and processed bank orders for various financial transactions.

· Monitoring Cash Flow Processes: Tracked and oversaw cash flow activities to maintain financial stability and efficiency.

· Organizing Monthly Payment Plans:Developed and managed monthly payment schedules, including recording invoices for raw materials in the system.

· Collecting and Organizing Financial Inventories: Gathered and organized financial data related to shipments and generated comprehensive reports.