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Office Coordinator
Istanbul
Overview
24
24
years of professional experience
2
2
Languages
Work History
Office Coordinator
Flsmidth
11.2021 - Current
- Making regular Intelex logins at the beginning of each month
- Monitoring and planning annual office maintenance
(Fire Extinguishing Systems Periodic Maintenance, Fire Extinguishers, Air Conditioning Maintenance, Electrical Installation Periodic Maintenance, Ventilation System Periodic Maintenance, Water Purification) - Egencia portal management
- Tracking of cargo and courier processes
- Weekly planning and purchasing of office needs
- Monitoring and management of IT processes
- Accounting support
(payments, Expence processes and other needed issues)
Visa applications - Hotel reservations
- Meeting room reservations
- company organizations
- HR support during onboarding processes
(collecting the necessary job application documents, printing business cards, opening a Sodexo account, etc.) - Organizing gifts for processes such as marriage, engagement and birth
- Tracking permissions
- Processes related to Business Istanbul Management
(Business Istanbul entry card request, cancellation and other transactions - Parking regulations, new registration, guest vehicle registration)
- Processes with Turkcell
- Monitoring corporate lines, new line openings, line cancellations and meeting requests from employees
- Transfer Reservations
- Providing occupational safety equipment and clothing to employees and supervisors, and monitoring orders and stock processes.
- Promotional materials annual agenda orders and tracking
- Contract processes, necessary negotiations at renewal times, completion and follow-up of signatures
- Processes regarding gift certificates on special occasions
- Tr-info e-mail address management, directing relevant e-mails to relevant departments.
- Worked collaboratively with office staff to maintain smooth operations and team readiness for unexpected demands.
- Enhanced office staff customer relations strategies to improve interactions and reduce complaints.
Education Center Coordinator
Beykent University
8 2017 - 08.2020
- Preparation of annual and monthly business plans for various certificate programs to be held within the Continuing Education Center
- To organize certificate programs within the framework of this plan.
- Organization of these trainings, creation of records, collection of necessary documents and completion of all procedures.
- Certification of trainees at the end of the training period.
- Organizing meetings regarding cooperation with consultant companies working in the field of education.
- Conducting Corporate Marketing for Master's and Doctorate Degrees, organizing meetings and agreements with relevant companies.
- Preparation of YÖK reports related to the subject.
- Initiation of the Alumni Association activities, contacting 50,000 graduates and starting registrations.
- Resolved issues through active listening and open-ended questioning, escalating major problems to manager.
Education Coordinator
Halic University
01.2016 - 12.2016
- Preparation of annual and monthly business plans for various certificate programs to be held within the Continuing Education Center.
- To organize certificate programs within the framework of this plan.
- Organization of these trainings, creation of records, collection of necessary documents and completion of all procedures.
- Certification of trainees at the end of the training period.
- Organizing meetings regarding cooperation with consultant companies working in the field of education.
- Conducting Corporate Marketing for Master's and Doctorate Degrees, organizing meetings and agreements with relevant companies.
- Preparation of YÖK reports related to the subject.
Initiation of the Alumni Association activities, contacting 50,000 graduates and starting registrations. - Conducted conferences with parents and students to review progress, adjust academic plans, and renew enrollments.
- Provided ongoing support for educators through regular check-ins, feedback sessions, and professional development opportunities tailored to their unique needs.
- Championed the use of technology in educational settings by researching, evaluating, and implementing new tools to enhance learning experiences for students.
HR & Corporate Communications
OBSS
01.2012 - 11.2015
- Planning of all events inside and outside the company
- Organization of Vocational Trainings
- Social media monitoring
- Providing orientation training for new employees
- Printing business cards for newly hired personnel
- Planning and purchasing process of small gifts for our employees on special days and holidays
- Corporate communication department budget studies and reporting to managers
- Wrote press releases and other materials utilizing SEO practices.
- Produced and distributed brochures, newsletters and press kits.
- Drafted press releases detailing relevant newsworthy information and supporting brand image, and worked with news media to spread positions.
Manager's Assistant
STFA
03.2006 - 11.2010
- Organizing meetings of the General Manager, Managing Partner and Deputy General Managers
- Welcoming the guests coming to the office
- Answering office phones and directing them to relevant persons and units
- Buying flight tickets and hotel reservations for managers and employees
- Preparing, reminding and having the documents signed by the managers
- Filing the necessary documents and purchasing office supplies
Assistant Manager
FOCUSTURK A.Ş.
06.2005 - 01.2006
- Keeping track of the manager's agenda, appointments, telephone calls and meetings, etc. ensuring workflow
- Carrying out filing, reporting, document tracking and archiving processes systematically
- Organizing domestic and international travels
- Welcoming the guests coming to the office
- Preparing, reminding and having the documents signed by the managers
Assistant Manager
Europack Mümessillik Pazarlama ve Organizasyon LTD.ŞTİ.
03.2000 - 05.2005
- Keeping track of the manager's agenda, appointments, telephone calls and meetings, etc. ensuring workflow
• Carrying out filing, reporting, document tracking and archiving processes systematically
• Organizing domestic and international travels
• Welcoming the guests coming to the office
• Preparing, reminding and having the documents signed by the managers
Education
High School Diploma -
Ataturk University
Erzurum, Turkey 04.2001 -
Skills
Document Management
General Information
Date of Birth10/01/79
Experience 20 Years+
Place of Birth Germany
NationalityT.C
Driving LicenceB (1998)
References
Sule Akkurt Stfa Finance Manager
0 555 289 88 08
İdilsu Berber Flsmidth Finance Controller
0 534 223 72 35
Emre Akkaya Obss Android Developer
0 553 539 16 15
Training
Task Practices and Executive Assistantships
St Executive Coordination
Empathy Development and Managerial Communication in Executive Assistantship
Competencies and Productivity Management that Create Added Value in Executive Assistantship
Creativity, Individual Motivation and Stress Management in Executive Assistantship
Change Management, Corporate and Individual Development Continuity in Executive Assistantship
Visionary Behavior Management and Protocol Applications in Executive Assistantship
Enhancing Image, Body Language and Communication Techniques in Executive Assistantship
101 Practical Questions and Answers for Success in Management as an Executive Assistant
Timeline
Office Coordinator
Flsmidth
11.2021 - Current
Education Coordinator
Halic University
01.2016 - 12.2016
HR & Corporate Communications
OBSS
01.2012 - 11.2015
Manager's Assistant
STFA
03.2006 - 11.2010
Assistant Manager
FOCUSTURK A.Ş.
06.2005 - 01.2006
High School Diploma -
Ataturk University
04.2001 -
Assistant Manager
Europack Mümessillik Pazarlama ve Organizasyon LTD.ŞTİ.
03.2000 - 05.2005
Education Center Coordinator
Beykent University
8 2017 - 08.2020