Salma Salazar

• Executed travel arrangements by researching and booking flights and accommodations.
• Managed electronic and paper filing systems by updating paperwork, maintaining documents and accurately recording information.
• Continually sought methods for improving daily operations, communications with clients, recordkeeping and data entry for increased efficiency.
• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
• Handled confidential and sensitive information with discretion and tact.
• Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
• Processed travel expenses and reimbursements for executive team and senior management group.
• Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
• Organized and coordinated conferences and monthly meetings.
• Served as a liaison between departments to facilitate effective communication throughout the company.
• Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
• Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
• Enabled timely project completion by coordinating resources and timelines across multiple departments.
• Established an internship cohort for the company
• Assisted in preparation of high-stakes presentations, contributing to successful project pitches and client meetings.
• Enhanced efficiency of meeting outcomes by preparing detailed minutes and action items.
• Organized All in meetings for company wide, created performance deck for the HR Team
• Facilitated onboarding of new employees, ensuring smooth transition into company culture and workflow.
• Contributed to development of internal policies and procedures, enhancing organizational effectiveness and compliance.
• Maintained strict confidentiality of sensitive information, upholding company's privacy policies and ethical standards.
• Improved team communication and collaboration through coordination of weekly meetings and distribution of agendas.
• Managed complex calendars for senior executives to facilitate efficient scheduling and meeting planning.
• Fostered positive work environment, organizing team-building activities and events.
• Supported HR activities, facilitating hiring process by scheduling interviews and liaising with candidates.
• Streamlined communication between departments, resulting in more effective project coordination and execution.
• Negotiated with vendors for cost savings, securing high-quality services at reduced rates.
• Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
• Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
• Took notes and dictation at meetings.
• Volunteered to help with special projects of varying degrees of complexity.
• Coordinated events and worked on ad hoc projects.
• Kept projects on schedule by managing deadlines and adjusting workflows.

Generated leads for sales and rental properties through calls and referrals.

• Monitored over 100 phone calls and great online customer service
• Monitored territory and capitalized on potential sales opportunities by contacting owners and setting up meetings.
• Increased bookings and goal numbers by 15%
• Maintained efficient office operations by handling errands and administrative functions.
• Managed a high volume of incoming calls, emails, and walk-in inquiries with professionalism and prompt attention, ensuring no opportunities were missed.
• Maintained an accessible and comprehensive database of property listings, client contacts, and transaction records for easy retrieval and reference by team members.
• Expedited the lease signing process for tenants with thorough background checks and timely preparation of paperwork.
• Supported agents in closing deals successfully with thorough documentation and contract management.
• Kept contacts organized with google sheets system to maintain readiness for future mailings.

• Responded to over 50 emails a day and other correspondence to facilitate communication and enhance business processes.
• Provided multifaceted services to career professionals by running errands, managing mail, scheduling appointments and arranging transportation.
• Maintained appropriate filing of personal and professional documentation.
• Maintained presence on popular social media platforms by posting edited photos, updates and information.