Farida Mehdiyeva
Baku
Summary
Oil & Gas Technical & Operations Coordinator | B2B Sales | Tender & Procurement | Project Coordination | Commercial Operations
Results-driven procurement specialist with a strong focus on strategic sourcing and supplier negotiations. Proven success in optimizing procurement processes and achieving cost savings through effective utilization of ERP systems. Committed to compliance and fostering collaborative relationships that enhance operational efficiency.
Overview
1
1
Certification
3
3
years of professional experience
Work History
Technical & Operations Coordinator
Bureau Veritas Azeri LLC
10.2024 - Current
- To prepare monthly revenue reporting, prepare invoices and backup documents, and support clients from the initial proposal stage to the final deliverables.
- To prepare or review tender documents, contracts, additional agreements, and any additional sales documentation.
- Preparing and submitting Purchase Orders (POs) in the Flex system for both international and domestic procurement.
- Built and maintained strong relationships with suppliers, ensuring consistent quality, timely deliveries, and cost-effective procurement that enhances operational efficiency.
- Monitored supplier performance and resolved issues promptly, reducing supply chain disruptions.
- Negotiated supplier contracts, achieving significant reductions in procurement costs while maintaining high-quality standards, and fostering long-term partnerships.
- Optimized logistics, import, and export processes, reducing lead times, and ensuring compliance with all legal and regulatory requirements.
- Ensured compliance with legal and regulatory frameworks, leading to consistent audit success across all procurement activities.
- Collaborated with finance to develop and manage procurement budgets, identifying cost-saving opportunities that improve overall company profitability.
- Analyzed spending patterns, uncovering opportunities that result in increased cost savings without compromising on product quality.
- Aligned procurement strategies with cross-departmental business objectives, contributing to company-wide cost optimization efforts.
- Played a key role in cross-functional project teams, ensuring timely procurement support for new initiatives, and successful product launches.
- Collected and reviewed all necessary tender documents, including technical specifications, commercial requirements, and legal terms provided by the client or announced by public and private institutions.
- Paid participation fees, and formally registered the company’s intent to participate in tenders via e-platforms or directly with the procuring entity.
- Studied and clarified tender instructions (ITT), and ensured all conditions were understood and fulfilled within deadlines.
Conducted thorough market research (both local and international) to identify potential suppliers and obtain competitive quotations for goods or services. - Requested, gathered, and analyzed supplier offers to ensure compliance with tender requirements, and technical compatibility.
- Prepared and organized all supporting documents, such as company licenses, financial statements, ISO certificates, past performance documents, and technical brochures.
- Drafted, formatted, and finalized the commercial proposal, including price tables, delivery terms, warranty details, and payment conditions, in line with the tender’s financial structure.
- Coordinated internal approvals from relevant departments (management, finance, and technical) to validate submitted figures and commitments.
- Uploaded or submitted the complete tender package (technical and financial proposals) through the official tender portal or via a sealed envelope, depending on the method required.
- Followed up with the client or platform to confirm receipt and track the tender status.
- Responded to clarifications or additional documentation requests from the client during the evaluation period.
- After the award, I ensured that the contract was signed and all post-tender requirements were fulfilled, including invoicing, delivery coordination, and performance monitoring.
- Supplier and subcontractor management, contracting, and evaluation, cost control.
To collect necessary data from all departments and assist in the preparation of the Technical Integration and Quality Report for the Regional TIQ Department. - To follow up on the customer satisfaction score, prepare reports accordingly on a monthly basis.
- To prepare the supervision and monitoring schedule for the IND team, assist the Inspection and Testing Services Manager during the monitoring, and handle records in an appropriate manner.
- Act as the main contact person for audit processes, managing sales operations and client interactions through the Salesforce platform.
- To coordinate a team of inspectors and schedule local and international inspections, to monitor that inspections are performed on time; otherwise, perform RCA.
- To act as the main contact person for the technical team and clients.
To prepare, follow up, and update the timesheet, company's equipment, and tools' register. - To verify the inspection reports, certificates' content, and accuracy according to BV standards, and to be sure that all required information is given and all the documents are.
Procurement Specialist
Rapid Services Azerbaijan LLC
Baku
01.2024 - 10.2024
- Managed supplier relationships, conducting discussions and finalizing contracts with potential vendors.
- Oversaw procurement processes, including demand planning and buyer applications.
Executed evaluation procedures to assess supplier compliance with organizational requirements. - Identified and selected optimal suppliers aligned with organizational goals, and managed ongoing relationships.
- Determined tenders issued by government and commercial entities relevant to company operations.
- Demonstrated knowledge of public procurement laws and tendering processes.
- Analyzed foreign market prices and conducted comparative analysis for strategic sourcing decisions.
- Prepared the required documents and protocols promptly for tender submissions, ensuring proper registration.
- Prioritized and organized tasks to efficiently accomplish service goals.
- Managed full-cycle procurement, ensuring timely and cost-efficient purchasing.
- Optimized purchasing processes, reducing lead times, and improving vendor relationships.
- Utilized ERP systems to enhance procurement efficiency.
- Coordinated cross-functional teams to align procurement with operational goals.
Procurement Assistant
Rapid Services Azerbaijan LLC
Baku
09.2023 - 01.2024
- Conducted thorough research on internal and external markets
- Participated in tender processes to secure project opportunities.
- Drafted contracts to establish clear terms and conditions.
- Managed purchasing processes, including supplier negotiations, and PR/PO tracking.
- Ensured compliance with regulatory requirements and corporate procurement policies.
- Provided operational support to internal departments, ensuring seamless procurement workflow
Registration Internship
DOST Agency
Baku
05.2023 - 09.2023
- Registered and updated data in multiple systems, ensuring accuracy and availability.
- Prepared, archived, and managed registration-related documents efficiently.
- Logged and addressed citizen inquiries, directing them as appropriate.
- Maintained and updated agency database to ensure data integrity.
- Coordinated with various departments regarding registration-related issues.
- Enhanced knowledge and skills related to registration processes and legal standards through training.
Education
Bachelor of Science - Geography
Baku State University`
07-2022
MBA - Finance
Baku Engineering University
07-2024
Skills
- FLEX financial software
- HERMES inspection and reporting software
- MAIA quality and safety management
- NEXUS QHSE and audit software
- Microsoft Office suite
- Market analysis
- SQL proficiency
- Salesforce analytics
- SAP Ariba
- ISN
Certification
- ACCA Financial Accounting FA3
- Business Management School: Procurement and Supply Chain Management, Business Management School
- Coursera: Rutgers, The State University of New Jersey, Supply Market Analysis
- Coursera: Rutgers, The State University of New Jersey, Procurement & Sourcing Introduction
- Bureau Veritas - ISO/IEC 17024 Standards Awareness Training
- Bureau Veritas - "ISO 9001:2015 QMS Awareness & Internal Audit
- Bureau Veritas -"ISO 45001:2018 Occupational Health and Safety Management Systems"
- BV MyLearning Group Procurement Policy - Introduction, Group Procurement Policy - Source, Group Procurement Policy - Introduction, Group Procurement Policy - Purchase, Procurement for Non-Procurement
Language
- Azerbaijan Native
- Turkish Native
- English Professional Working Proficiency
- Russian Language Beginner
- Polish Language Beginner
Timeline
Technical & Operations Coordinator
Bureau Veritas Azeri LLC
10.2024 - Current
Procurement Specialist
Rapid Services Azerbaijan LLC
01.2024 - 10.2024
Procurement Assistant
Rapid Services Azerbaijan LLC
09.2023 - 01.2024
Registration Internship
DOST Agency
05.2023 - 09.2023
Bachelor of Science - Geography
Baku State University`
MBA - Finance
Baku Engineering University