Elena Krapivina
Inspection coordinator / translator
Istanbul,34
Summary
Inspection Coordinator with extensive experience in the international trade and development sector, demonstrating a proven ability to streamline processes and enhance operational efficiency. Expertise in coordinating inspections, ensuring compliance with industry standards, and fostering strong relationships with stakeholders.
Overview
12
12
years of professional experience
3
3
Languages
Work History
Inspection Coordinator
Inspection R
04.2016 - 11.2025
- Perform quality surveillance project coordination for all third party inspection assignment/project requests for Russia and CIS countries, Europe.
- Manage day to day operations of multiple clients including domestic and foreign, assigned to perform third party inspections for various oil and gas commodities.
- Provide constant communication with clients in regards to the status of ongoing and future inspection assignments.
- Sourcing and recommending inspectors with required qualifications to perform inspections. Responsible for making sure client requirements are met and executed to their satisfaction during each inspection.
- Coordinate inspection visits for Third Party Inspectors to ensure all applicable inspection documentation is supplied by the client to the inspector and confirm inspector is conducting inspections per approved inspection test plans and procedure.
- Coordinate and ensure inspection releases, inspection reports, NCR’s and assignment documentation are submitted to the client efficiently and per their requirements.
- Format and revise resumes for Third Party Inspectors to submit to clients for approval.
- Submit inspection rates and proposal bids to clients for potential assignments/projects. Review over Third Party Inspector’s reporting documentation and revise if necessary to ensure it is presentable and meets the client’s standards/requirements.
- Maintain client relationships and build future development.
- Pull inspection reports and timesheets for payroll. Maintain an efficient Accounts Invoices/Purchase practice to ensure accurate accounting by producing invoices and entering purchases in system. Distribution of Invoices to clients when completed.
- Maintained accurate records of all inspections conducted, ensuring compliance with industry regulations and company policies.
Sales Specialist
YAF DIESEL SHIP SPARE PARTS LTD CO.
04.2023 - 07.2025
- Handled daily inquiries from shipowners and technical departments regarding vessel repair needs and spare parts supply.
- Prepared and issued detailed quotations for marine engines and spare parts, ensuring accurate pricing and specifications.
- Entered all client requests and offers into the internal system, maintaining transparent and up-to-date records.
- Coordinated sourcing of spare parts with international offices in China and South Korea, verifying availability, lead times, and technical compatibility.
- Communicated with suppliers, engineers, and technical teams to identify correct parts based on catalog numbers, drawings, or engine manuals.
- Followed the entire sales cycle from inquiry to final delivery, ensuring timely logistics coordination and shipment tracking.
- Issued invoices and managed documentation flow for each order, including packing lists, certificates, and delivery confirmations.
- Maintained communication with logistics to ensure efficient customs clearance and on-time delivery to vessels.
- Maintained strong client communication by delivering timely updates and ensuring smooth coordination throughout the order process.
- Supported business growth by identifying client needs, and ensuring a high level of customer satisfaction.
Coordinator (Agri department)
Cotecna Inspection (Vostok) LTD
08.2013 - 04.2016
- Liaised with clients to confirm inspection nominations based on the detailed scope of work and applicable industry standards, including coordination of commercial rates.
- Provided daily operational updates to clients regarding vessel status, loading/unloading progress, and completed inspection tests.
- Issued clear instructions to field inspectors and accredited laboratories (grains & oils, coal), ensuring accurate execution of inspection activities.
- Coordinated inspectors’ schedules, monitored workflow, and supported real-time issue resolution during ongoing operations.
- Prepared draft shipment certificates and ensured timely preparation and delivery of final documentation.
- Reviewed, validated, and distributed inspection reports, non-conformities, and related technical documents.
- Ensured effective internal communication between Front Office, Operations, and Finance departments to maintain seamless operational processes.
- Acted as a key liaison with suppliers, buyers, traders, agents, and cross-office teams regarding inspection requirements, documentation, and financial procedures.
- Created and managed new job assignments within the internal system, ensuring accurate document control and updated project tracking logs.
- Processed outgoing payments and managed receivable collections to ensure timely financial reconciliation.
Education
Master's degree - Translation and Interpretation of English and French languages
Pyatigorsk State Linguistic University
Russia01.2013
Economics and Management - marine transport
Admiral Ushakov Maritime State University
Russia01.2008
Skills
Time management, coordination and organization
Keen attention to detail
Strong interpersonal skills and the ability to collaborate with others in order to achieve the best results and deliver the most value
Skilled in Microsoft Excel, Word, and PowerPoint
References
Cotecna Inspection (Vostok) LTD, Available at request
INSPECTION R, attached
CONFERENCES & COURSES
- CRM Certificate (2016) Conga University
- TEFL Certificate (2021 - Present) Global Language Training
Timeline
Sales Specialist
YAF DIESEL SHIP SPARE PARTS LTD CO.
04.2023 - 07.2025
Inspection Coordinator
Inspection R
04.2016 - 11.2025
Coordinator (Agri department)
Cotecna Inspection (Vostok) LTD
08.2013 - 04.2016
Economics and Management - marine transport
Admiral Ushakov Maritime State University
Master's degree - Translation and Interpretation of English and French languages
Pyatigorsk State Linguistic University