Deniz Aydin

• Collaborate with management to define and align procurement strategies with the organization's goals and objectives.
• Conduct regular market research to identify emerging trends, new suppliers, and cost-saving opportunities.
• Assess the organization's procurement needs and develop strategies to optimize procurement processes, and enhance efficiency.
• Implement sustainable procurement practices, considering social and environmental factors.
• Conduct periodic reviews of procurement policies, procedures, and systems, recommending and implementing improvements.
• Implement effective internal control, proper design and functioning of a client-oriented procurement management system for projects and related reporting requirements for all procurement functions of the CO.
• Ensure timely preparation of procurement plans for projects and monitor their implementation by controlling processes
• Review weekly, monthly and quarterly procurement status report for all purchases and share Offline Report with management on a regular basis
• Work closely with project teams and program managers to understand their procurement needs and develop comprehensive procurement plans.
• Identify appropriate procurement methods (e.g., sealed quotation, simple quotation) based on the nature and complexity of the goods or services being procured.
• Support to prepare clear and concise bidding documents, requests for proposals (RFPs), and requests for quotations (RFQs, ITBs).
• Support the procurement team on evaluating bids, proposals, and quotations received, ensuring compliance with technical and contractual requirements.
• Negotiate contract terms and conditions, including pricing, delivery timelines, payment terms, and warranties.
• Manage the entire process in the planning of CO procurement activities, ensuring effectively functioning processes to avoid costly delays.
• Ensure full compliance of procurement activities including receipt of requisitions, organization of RFQ, RFP, receipt of quotations, bids and proposals, evaluation, and negotiation of certain conditions of contracts in full compliance with CARE Procurement Policy & Procedures and Donor's regulations.
• Manage and monitor all transactional procurement including tendering processes, evaluation, contracting, contract management, legal considerations, payment conditions, contractors, performance evaluation and risk assessment for all procurement done within Turkiye.
• Prepare proper audit responses and clarification on issues raised by auditors and provide all necessary supporting documentation.
• Support the team to enhance internal control and procedures for better procurement management
• Provide leadership, guidance, and support to the procurement team, fostering a collaborative and high-performing work environment.
  • Set clear performance expectations, establish goals, and monitor individual and team progress.
  • Conduct regular performance evaluations, providing constructive feedback and identifying development opportunities.
• Supervise and provide leadership to a procurement team consisting of four officers, fostering a collaborative and productive work environment conducive to achieving organizational objectives.

• Supervised and provided leadership to a procurement team consisting of two officers, fostering a collaborative and productive work environment conducive to achieving organizational objectives.
• Ensured that mission and projects wide procurement is conducted in a timely and efficient manner
• When a non-standard or unusual request is received, to assess the requester's requirements, suggest best value solutions and options and to seek guidance from other members of the Procurement team, to ensure that the appropriate good or service is ordered
• Reviewed the Online Receiving of Online/Offline Purchase Requisition and review all information including charging instructions.
• Ensured the CO & Donors procurement regulation before initiating any procurement and review RFQ very carefully before sending to approved vendors
• Ensured the transparency of Procurement specially the management of bidding and receiving of Quotations process
• Conducted meetings with program managers on monthly basis for updates
• Made sure procurement officers complete procurement procuress in align with Procurement CI Policy
• Updated and maintain Donors regulation in a proper mannered by procurement officers in an orderly fashion and are easy to access for future audit review
• Updated and maintained Donors regulation in a proper manner
• Worked closely with all staff and maintain professional relationship with colleagues and vendors
• Arranged meetings with staff and vendors to discuss the department's performance and resolve any issues in the procurement process
• Conducted market search, prepare CO Price List for Food and Non-Food Commodities and provide the needed information to all project managers as needed
• Maintained records of approved suppliers and periodically evaluates vendor performance

• Spearheaded and executed all procurement activities for the Gaziantep Office in Turkey and field offices in NWS, ensuring strict adherence to organizational protocols and donor stipulations.
• Produced comprehensive procurement reports, meticulously maintaining accuracy in the Procurement Tracking Sheet, and promptly furnishing reports to the Senior Operations Manager as per request.
• Directed the entire procurement process, from meticulous documentation for tendering, contracts, and Purchase Orders to vigilant oversight of payment management, meticulously verifying against delivery documentation and contracts.
• Enforced compliance with Global Communities' procurement standard operating procedures, FFAM, and donor prerequisites, meticulously maintaining procurement-related files for transparent documentation.
• Collaborated with program managers to craft meticulous procurement plans, initiating and overseeing tenders, and orchestrating evaluations in alignment with procurement committee mandates.
• Conducted routine market surveys and assessments to align procurement activities with evolving organizational needs, operating closely with operational departments to expedite procurement and transportation of requisitioned items and equipment.
• Supervised and mentored a team of procurement staff, conducting rigorous performance appraisals and identifying and addressing capacity-building needs in collaboration with senior management.
• Proactively liaised with other Global Communities offices and departments, particularly Finance and Compliance, fostering seamless collaboration and information exchange.
• Employed diligent measures to prevent fraud, consistently vetting prospective suppliers against lists of suspected fraudulent entities and promptly escalating findings to senior management.
• Offered proactive recommendations to ameliorate staff deficiencies, limitations, and capacity gaps, contributing to a dynamic and continually improving procurement environment.
• Undertook any additional responsibilities as delegated by the Supervisor, showcasing adaptability and commitment to organizational objectives.

• Developed and meticulously monitored the Procurement Plan, ensuring the timely acquisition of goods, services, and works to meet project deadlines and objectives.
• Established and maintained a robust procurement tracking system, providing regular updates to the Senior Management Team, enabling informed decision-making and proactive management of outstanding procurements.
• Facilitated tendering processes, including evaluation and monitoring of contracts, collaborating with staff to ensure completeness and correctness of documents, and engaging relevant team members for timely support.
• Managed contract lifecycles, overseeing contract management processes and ensuring compliance with contractual terms and conditions, while promoting sustainable and ethical procurement practices.
• Participated in supplier and contractor selection processes, emphasizing good procurement practices aligned with sustainability, ethical standards, and whole life costing principles.
• Liaised with the compliance department at headquarters, furnishing necessary documents for compliance clearance, demonstrating a commitment to regulatory adherence and organizational standards.
• Regularly revised and updated the list of suppliers across various sectors, ensuring alignment with project requirements and maintaining a pool of reliable vendors.
• Participated in negotiations of contract terms, leveraging expertise to secure favorable terms and conditions, and monitored supplier performance against contractual obligations.
• Supported the Senior Management Team by providing customs-related documents, invoices, and other requisite paperwork from suppliers, facilitating streamlined financial processes and adherence to donor regulations.
• Assisted in project evaluations, contributing value-for-money insights and recommendations to inform policy changes, optimizing resource allocation and project efficiency.
• Managed a team of three assistants, providing guidance and oversight to ensure adherence to procurement standard operating procedures (SOP) and donor regulations, fostering a culture of compliance and excellence within the team.
• Demonstrated a service-oriented approach in supporting the program team, facilitating understanding of procurement requirements, and efficiently completing tasks to support project delivery.

Administrative Support and Document Management

• Orchestrated staff meetings and meticulously documented proceedings, ensuring accurate recording and dissemination of minutes to relevant stakeholders.
• Received, organized, and filed incoming documents, maintaining a systematic record-keeping system to facilitate easy retrieval and compliance with governmental regulations.
• Managed official correspondence, maintaining meticulous records to fulfill governmental requirements and organizational standards.
• Provided comprehensive support to staff and offices on various matters as required, demonstrating versatility and readiness to assist with diverse needs.

Logistics and Fleet Management

• Maintained and updated the weekly vehicles movement plan, optimizing transportation logistics to support operational efficiency.
• Calculated private mileage usage of vehicles for each project and conducted monthly fuel consumption analysis, contributing to cost-effective fleet management practices.
• Assisted in the collection of quotations, procurement of assets, and conducted market surveys, ensuring timely acquisition of necessary resources while adhering to budgetary constraints and quality standards.
• Coordinated travel arrangements, including flight tickets, accommodations, and workshop logistics, adeptly managing logistical requirements to facilitate smooth operations.
• Managed fleet operations for eight office vehicles, overseeing maintenance schedules and optimizing vehicle allocation to meet operational demands.

Driver Management and Safety Compliance

• Managed a team of nine drivers, ensuring adherence to safety and security protocols to safeguard personnel and assets.
• Provided ongoing training and supervision to drivers, promoting a culture of safety awareness and compliance with established rules and regulations.

• Prepared comprehensive tender documents for hospital procurements, ensuring compliance with regulatory requirements and organizational standards to facilitate transparent and competitive bidding processes.
• Participated in and facilitated workshops held in various cities, contributing expertise and organizational support to ensure successful outcomes.
• Managed branch offices located in different cities, overseeing operational activities, resource allocation, and staff management to maintain consistency and efficiency across locations.
• Managed customer relations, fostering positive interactions and addressing inquiries or concerns promptly to ensure customer satisfaction and loyalty.
• Cultivated strong business relations with two major suppliers based in Spain and Germany, maintaining open communication channels and negotiating favorable terms to support organizational procurement needs.
• Provided leadership and supervision to a team of five staff members, offering guidance, training, and support to optimize performance and achieve organizational objectives.Prepared comprehensive tender documents for hospital procurements, ensuring compliance with regulatory requirements and organizational standards to facilitate transparent and competitive bidding processes.
• Participated in and facilitated workshops held in various cities, contributing expertise and organizational support to ensure successful outcomes.
• Managed branch offices located in different cities, overseeing operational activities, resource allocation, and staff management to maintain consistency and efficiency across locations.
• Managed customer relations, fostering positive interactions and addressing inquiries or concerns promptly to ensure customer satisfaction and loyalty.
• Cultivated strong business relations with two major suppliers based in Spain and Germany, maintaining open communication channels and negotiating favorable terms to support organizational procurement needs.