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C G
Sr. Executive Assistant
Istanbul
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
15
15
years of professional experience
1
1
Agile fundamentals including Scrum & Kanban
1
1
Project Management: Master Project Management - PMP/PMI
1
1
TESOL/TEFL certificate
1
1
Certificate in Project Management
Work History
Project Coordinator | EMEA & NA
Bureau Veritas Consumer Products Services
01.2023 - 10.2023
- Kept projects on schedule by managing deadlines and adjusting workflows.
- Developed comprehensive project plans, outlining scopes, timelines, deliverables, and milestones.
- Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments.
- Maintained accurate documentation of all projects, facilitating efficient audits and future reference.
- Prepared meeting agendas and minutes for distribution and record keeping.
- Created job files for each project and maintained current data in each file.
- Enhanced team collaboration through regular meetings, fostering a positive work environment for increased productivity.
- Coordinated cross-functional teams to achieve seamless collaboration in achieving project objectives.
- Collaborated with stakeholders to define clear project goals, leading to consistent alignment with expectations throughout the process.
Lead Administrative Assistant - Turkey, CA,NA
Honeywell
06.2019 - 12.2022
- Assisted managers in developing budgets based on historical data trends analysis performed accurately.
- Optimized office supply inventory levels through careful monitoring and cost-effective purchasing strategies.
- Mentored junior administrative staff, providing guidance on best practices and enhancing overall team performance.
- Negotiated contracts with vendors, resulting in substantial cost savings without compromising quality or service levels.
- Organized company events, fostering a positive work environment and strengthening team dynamics.
- Implemented document management systems, increasing efficiency in file organization and retrieval access times.
- Maintained accurate financial records by diligently tracking expenses and processing reimbursements in a timely manner.
- Coordinated travel arrangements, optimizing costs and ensuring seamless itinerary planning for executives.
- Organized and maintained confidential files, protecting sensitive information from unauthorized access while ensuring easy retrieval for authorized personnel.
- Enhanced customer satisfaction with timely responses to inquiries and proactive problem-solving solutions.
- Facilitated communication between departments, improving cross-functional collaboration for project completion.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
English Teacher (CLIL Teacher)
Cevre College
02.2018 - 06.2019
- Developed innovative lesson plans to engage students in English language learning.
- Prepared and implemented lesson plans covering required course topics.
- Increased student motivation by providing timely feedback and recognizing individual achievements.
- Planned dynamic lessons to increase student comprehension of books and literary concepts.
Sr. Executive Assistant & Translator
IMISK A.S
03.2013 - 02.2018
- Managed complex calendar scheduling with focus on proper allocation of executive availability.
- Prepared meeting agendas and briefing papers for members of board of directors and executive team.
- Processed travel expenses and reimbursements for the executive team and senior management group.
- Contributed to smooth business operations by planning and organizing meetings and conferences.
- Screened calls and emails, and responded accordingly, to support executive correspondence.
- Created expense reports, budgets, and filing systems for management team.
- Researched, proposed, and implemented vendor agreements to decrease costs and improve services.
- Facilitated successful events by coordinating logistics, vendor relations, and guest accommodations for high-level corporate functions.
Executive Assistant & Translator
Partner Teknik
02.2009 - 12.2012
Education
Bachelor's Degree - Translation And Interpretation
Diploma - Daycare Management
12.2017
Skills
Project Coordination
Project Management
Problem-Solving
Time Management
Team Coordination
Attention to Detail
Strong Organization
Office Management
Expert Time Management
Budget Management Experience
Effective problem solving
Strong Organizational Abilities
Interests
Certification
Project Management Fundamentals
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Accomplishments
- Supplier Relationship Management - Built and maintained long-term, positive relationships with various hotels and agencies to ensure best rates and smooth business transactions.
- Planned corporate meetings, lunches and special events for groups of 100+ employees.
Languages
English
Bilingual or Proficient (C2)
French
Bilingual or Proficient (C2)
Arabic
Bilingual or Proficient (C2)
Turkish
Advanced (C1)
Spanish
Elementary (A2)
German
Elementary (A2)
Work Preference
Work Type
Full TimePart TimeLocation Preference
On-SiteHybridRemoteImportant To Me
Career advancementWork-life balanceCompany CultureHealthcare benefitsPaid sick leaveTimeline
Project Coordinator | EMEA & NA - Bureau Veritas Consumer Products Services
01.2023 - 10.2023
Lead Administrative Assistant - Turkey, CA,NA - Honeywell
06.2019 - 12.2022
English Teacher (CLIL Teacher) - Cevre College
02.2018 - 06.2019
Sr. Executive Assistant & Translator - IMISK A.S
03.2013 - 02.2018
Executive Assistant & Translator - Partner Teknik
02.2009 - 12.2012
University of Algiers - Bachelor's Degree, Translation And Interpretation
Penn Foster - Diploma, Daycare Management