Anna Kokhan
Executive Assistant | Business Support | Operations Coordination | Remote
Dnipro
Summary
Business Assistant and Executive Support Specialist with 3+ years of experience working directly with business owners and top management.
Experienced in organizing business processes, coordinating teams, managing communication, and supporting high-level operations. Skilled in calendar and task management, business research, vendor communication, CRM systems, presentations, and operational support.
Successfully participated in launching international business projects, coordinating contractors, and optimizing workflows. Strong multitasking, organizational, and communication skills with a proactive approach and attention to detail.
Open to remote opportunities and freelance collaboration with founders, startups, and growing businesses.
Overview
3
3
Languages
8
8
years of professional experience
Work History
Executive Assistant to the Chief Executive Officer
Akvantis GmbH
01.2022 - 02.2025
- Organized and optimized the owner's schedule, which allowed to increase the efficiency of meeting planning and reduce overlaps.
- Preparation of presentations, reports, commercial proposals and analytical materials for making management decisions.
- Support of business correspondence (in Ukrainian, English and other languages), conducting negotiations with partners and key clients.
- Control of the execution of assignments, coordination of work between company divisions.
- Conducted analytical search for information for making strategic decisions.
- Organization of corporate events and participation in business processes at the top management level.
- Ensuring confidentiality and effective communication at all levels.
- Full support for opening an international company: preparation of documents, coordination of legal processes and interaction with contractors.
- Search and lease of commercial premises, communication with owners and real estate agencies.
- Search and coordination of the work of contractors, organization of branding and production of goods.
- Project management of the development and implementation of corporate standards for opening branded showrooms.
Head of the Department
ShokoSmile GmbH
11.2016 - 05.2020
- Conducting initial interviews.
- Introducing social networks (Instagram, Fb, telegram channel).
- Processing orders.
- Searching for customers for wholesale and retail sales.
- Working with the CRM system and setting tasks for adding functionality for admins.
- Filling the site with products.
- Managing the wholesale and retail sales department.
- Managing the production department.
- Curator of marketing specialists (targeting specialists, e-mail marketers, smm managers).
- Working in Adobe Photoshop, Adobe Illustrator (creating banners, photo processing).
Education
Bachelor of Science - Electrical, Electronics And Communications Engineering
06-2018
Skills
Executive Assistance
Business Support
Administrative Support
Virtual Assistance
Calendar Management
Email Management
Travel Coordination
Meeting Coordination
Inbox Management
Documentation Management
Swimming
For 16 years I was professionally involved in swimming and earned the title of Master of Sports at the age of 13. This experience taught me discipline, consistency, resilience, time management, and the ability to stay focused on long-term goals. I continue to value an active lifestyle, personal growth, and continuous self-development.
Timeline
Executive Assistant to the Chief Executive Officer - Akvantis GmbH
01.2022 - 02.2025
Head of the Department - ShokoSmile GmbH
11.2016 - 05.2020
Odesa Politechnic National University - Bachelor of Science, Electrical, Electronics And Communications Engineering